When a donor transfers materials to the WLPL Archives, the WLPL Archives organizes and preserves the donation and makes it available to researchers.

The following is a list of services the WLPL Archives will provide regarding your donation.

  1. The donation will be organized and, if appropriate, a bibliographic record and/or finding aid (index) will be created to describe the content and the arrangement.
  2. The donation will be placed in nondamaging containers and stored in the WLPL.
  3. The donation will be available to researchers in the WLPL Archives after it is organized, physically stabilized, and prepared for use.
  4. Should the Deed of Gift contain temporary restrictions on portions of the donation, the restrictions will be strictly enforced.
  5. When applicable, the WLPL Archives will alert researchers to existing copyrights relating to the donation and will include such statements in the bibliographic record and/or finding aid.
  6. The WLPL Archives will require that appropriate and complete citations be included in all information relating to the donation, such as exhibitions, publications, and media productions; citation will read as follows: "Courtesy of the WLPL Archives, Collections Name, Archival Call Number."
  7. The WLPL Archives will permanently maintain (confidential) files documenting the acquisition of the donation and its use.

Gift of Deed form

The West Lafayette Public Library Archives accepts donations of material for its research collections from individuals, organizations, and businesses.

When accepting material, the Archives is responsible for

  1. Maintaining the materials, ensuring accepted practice for preservation and security, preparing the materials for research use through professional arrangement and cataloging, and supplying them to any interested researcher on an equal basis, during the archives appointed hours.
  2. Ensuring that all material containing confidential information is restricted from all use in accordance with the explicit instructions of the donor as long as the restriction is "reasonable" and affects all potential users equally. The WLPL Archives cannot accept collections that are restricted indefinitely or for which the restriction cannot be enforced equally or with reasonable effort at the time of donation.
  3. Making decisions about preserving and preparing collections consistent with professional archival practice to best serve the material itself, researchers, and the WLPL. Materials that the WLPL Archives wishes to remove from the collection will be discarded, offered to another institution, sold, or returned to the donor according to the donor's instructions at the time of the donation.
  4. Securing legal documentation for every gift that makes clear the terms of the transfer and any instructions of the donor. The WLPL Archives will accept a deed of gift that transfers title to this organization or a loan agreement that specifies terms under which the loan will become a donation. Donors may transfer copyrights to the WLPL Archives or retain them themselves. The WLPL Archives will honor all agreements with the donor.

The WLPL Archives:

  1. Cannot accept donations without transfer of title or the clear intention to transfer title at a defined time.
  2. Cannot accept material for which the donor does not have clear title.
  3. Cannot provide appraisals of the monetary value of gifts.
  4. Cannot accept liability for loss or damage of materials due to deterioration, fire, or other natural disasters.

Mission

The West Lafayette Public Library Archives exists to support the collection, preservation, and research of documents and artifacts related to the history and culture of West Lafayette, IN. The West Lafayette Archives is part of the West Lafayette Public Library.

Collection Development Policy

The West Lafayette Archives and Research Center collects, preserves, and makes available for research documents, photographs, artifacts, manuscripts and ephemera representing the history of West Lafayette, IN.

The following criteria help determine the content of the West Lafayette Archives and Research Center: materials related to the social, cultural, business, transportation, educational, family, individual history of West Lafayette, IN. The WLPL Archives is prepared to accept printed materials, manuscripts, photographs, ephemera (booklets, pamphlets, flyers, posters, newsletters, etc.) written histories; the archives is interested in other materials pertaining to WL History such as 3-D artifacts, textiles and will consider these on a case by case basis.

Acquisitions Guidelines

The West Lafayette Public Library Archives accepts donations of material for its research collections from individuals, organizations, and businesses.

Detailed Acquisition Guidelines

Information for Donors

Information for Researchers